Process Of Staffing Class 12th 

What is staffing? 

" Staffing consists of manpower planning, recruitment, selection, training, compensation, promotion and maintenance of managerial personnel ".
Staffing involves, " finding the right person for the right job having the right qualification, doing the right job at the right time ".

Staffing has been described as " A managerial function of filling and keeping filled positions in the organisation structure ". This is achieved by identifying number of employees required followed by recruitment, selection, placement, promotion , appraisal and development of personnel to fill the roles designed into the organisation structure. 



Importance/ Need /Benefits / Advantages of Staffing 

  • Filling the job position by obtaining competent personnel
  • Placing right person at the right job
  • Growth of enterprise
  • Optimum utilisation of human resources
  • Helps in competing
  • Improves job satisfaction and morale of the employees
  • Key to effectiveness of other functions

Staffing process 

The steps involved in the staffing process are :-

1. Estimating manpower requirements:- staffing process begin with the estimation of manpower requirement which means finding out number and type of employees needed by the organisation in near future. 
For estimating manpower requirement company will take following three steps :
(i) workload analysis
(ii) workforce analysis
(iii) comparison
As both Overstaffing and understaffing are undesirable. The management tries to find out the manpower requirement by equating workload analysis and workforce analysis. 

2. Recruitment:- It refers to the process of including the people to apply for the job in the organisation. After assessing the number and type of employee required, the manager tries that more and more people should apply for the job so that the organisation can get more choice and select better candidates. To recruit people from outside the organisations contact various placement consultants, employment exchange, contractors, etc. but the most common way to recruit fresh talent is through advertisement. 

3. Selection:- It refers to choosing the most suitable candidate to fill the vacant job position. The selection is done through a process, which involves test, interviews, etc. In selection process the number of selected candidate is less than the number of rejected candidates that is why selection is called negative process also. 

4. Placement and orientation:- placement refers to occupying of post by the candidate for which he is selected. After selection the employee is given appointment letter and is asked to occupy the vacant job position. 
Orientation refers to introduction of new employees to the existing employees large organisations organise orientation programmes to familiarise the new employees with the existing whereas in small organisations superior takes the new employees on round and introduces him to the existing employees. 

5. Training and development:- To improve the competence of employees and to motivate them it is necessary to provide training and development opportunities for employees so that they can reach to top and keep improving their skill. Training and development not only motivate employees but these improve efficiency of work also. 

Frequently Asked Questions

Question 1. What is staffing? 
Staffing refers to the recruitment of various people in management on the basis of their skills, knowledge, qualifications, experience, talent etc. With staffing management tries to find out best talent for vacant job position. 

Question 2. What are the components of staffing? 
The staffing consists of various activities such as an analysing of workforce and workload in management to find out requirements of human resource, recruitment, selection, placement, training and development, promotion and performance appraisal. 

Question 3. What are the functions of staffing? 
Staffing is the managerial function of estimating the manpower requirements, recruitment of employees, selection, placement and orientation, training and development, promotion. 

What are the objectives of staffing? 
The objective of staffing is to hire such employees in the organisation who are talented and work on time with full dedication.